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Executive Support Assistant (Executive Secretary)

Job Posting Information
1 opening
Hours: Full time, 40 hours per week, 8:00 a.m. - 4:30 p.m., Monday through Friday.

This position serves as the Executive Assistant to the Human Resources Director.
Nature of Work/Examples of Work Performed
Work involves providing direct administrative support to the Director.
Maintain director's calendar and schedules meetings.
Assist in the preparation of the department budget including obtaining budget estimates. 
Prepares the final budget package for submission to the Budget Office.
Prepares purchase requisitions, payment vouchers, and deposits.
Provides support for the Human Resources Department.
Maintain confidential personnel records and reports; manages discipline, grievances, investigations, ADA, etc. files.
Greets visitors and directs them to appropriate staff.
Researches and completes special projects as assigned.
Compose correspondence, memoranda, and assist in day-to-day department activities and operation. 
Coordinates and serves as secretary to the City and County Personnel Policy Boards.
Coordinates recognition programs.

Desirable Knowledge, Abilities & Skills/Desirable Training & Experience
Candidates should be customer-focused, organized, display initiative and have the ability to establish and maintain a professional demeanor while working with municipal and county officials, coworkers, and the general public. 

Knowledge of Microsoft Word and Excel.

Minimum Qualifications/Necessary Special Requirements
High school graduate or equivalent including or supplemented by coursework in business practices plus two years of experience in general office operations; or any equivalent combination of training and experience. 

City of Lincoln/Lancaster County
555 South 10th Street, Room 302
Lincoln, Nebraska, 68508
(402) 441-7597