Grant Compliance Specialist Term-Limited (Remote/Hybrid)
Division of Local Government - Financial Assistance Office
The Financial Assistance Office exists to plan, manage and direct formulaic and discretionary grant programs which provide financing and technical assistance to local governments in the areas of public facilities and services. Annually, over $200 million is awarded and distributed to local governments. All funding programs managed by the Office require it to be the main point of contact and compliance to state accountability organizations including the state legislature. The work unit serves the entire state of Colorado.
The position serves as the primary coordinator and staff expert for the compliance and monitoring of all State and federal stimulus funds provided to the Division through ARPA, IIJA, IRA or the State legislature. The position will liaise with the Governor’s Recovery Officers as well as the EDO related to all required monitoring and reporting activities and will coordinate and lead Division responses to program requirements. The position will develop and implement a technical assistance and monitoring plan for all State and Federal stimulus programs in coordination with program managers.
Specific Job Duties include, but are not limited to;
Compliance and Monitoring
- Develops and implements monitoring standards, procedures, and guidelines to ensure state and federal stimulus programs and recipients are carrying out projects in accordance with all program requirements.
- Ensures compliance with state and federal regulations governing the use of stimulus funds.
- Ensures desk audits and on-site monitoring are conducted as needed to ensure that state and federal stimulus programs and grantees are providing high quality, effective services within the regulations and timelines established by the relevant funding sources.
- Plans, designs and determines the tools to be used for grantee monitoring reviews. Works with program managers on implementation of those tools.
- Position is a resource for program managers to ensure consistent monitoring and compliance occurs throughout all programs in the Division.
- Advises, guides, trains, evaluates, interprets, and provides technical assistance to program managers and grantees in using State and federal stimulus funds.
- Provides informal technical assistance by phone, and on-site as well as formal training on regulations, eligible expenses, and program goals and objectives.
- Develops, prepares and conducts training through webinars or on-site as needed.
- Develops, writes and produces publications and guidelines to address the information needs of partner agencies, program managers, and grantees.
Tracking and Reporting
- Tracks and reports on state and federal stimulus program progress and financial status in coordination with the Executive Director’s Office and the Governor’s Recovery Office.
- Tracks adherence to state audit and compliance requirements, both through external and internal audit standards.
- Creates and generates reports for program(s) as needed.
- Maintains a log of technical assistance, audit, and monitoring events at the program level.
Staff expert and liaison
- Serves as the primary liaison for the Division in the compliant implementation of state and federal stimulus programs.
- Position must stay current on federal register notices and new legislation related to stimulus funding.
- Position will represent the Division in all requirements related to state and federal stimulus funding including compliance requirements as coordinated through the Office of the State Controller (OSC) or the Governor’s Recovery Office (RO).
- Represents the Division in coordinating the implementation and responses to any external audits or monitoring events conducted by State or Federal agencies.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Minimum Qualifications and Substitutions
Bachelor's Degree from an accredited institution.
Two (2) years of professional work experience in grant management and compliance which includes experience working with grantees, developing technical guidance, and grant compliance monitoring.
This experience must be demonstrated in your application to be considered for employment.
Additional education in the fields listed in the Minimum Qualifications may substitute for required work experience on a year-for-year basis.
Additional professional work experience in the areas listed in the Minimum Qualifications may substitute for required education.
The preferred candidate will possess the following qualifications:
- Prior Colorado State work experience managing grants
- Experience with administering federal grants
- Experience monitoring grantees of federal grants
- Familiarity with 2 CRF 200 federal grant requirements
- Experience developing and delivering technical guidance and training for stakeholders
Highly Desired Skills and Competencies:
- Be a quick learner
- Ability to work across teams
- Strong attention to detail
- Effective problem-solving skills
- Effective verbal and written communication skills
- Ability to multi-task, prioritize assignments, and organize work to accommodate shifting deadlines.
- Proficiency in MS Office suite, specifically MS Word, Excel.
- Proficiency in Google Docs, Sheets, Slides and Gmail
- Strong interpersonal skills
- Ability to effectively collaborate with internal and external customers